Administrative Assistant

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Montana State Hospital.

The Administrative Assistant, Medical Services provides administrative support to the Medical Director and Medical Services at Montana State Hospital. This position provides scheduling and logistical oversight for patient hearings and provider meetings.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Required for the first day of work\:

• Thorough knowledge of office practices and procedures.
• Thorough knowledge of recordkeeping, filing, letter writing, taking meeting minutes, and professional communication procedures.
• Must be able to work independently to organize workload to maximize efficiency and meet multiple priorities.
• Must be able to work well with healthcare professionals, psychiatric patients and their families.
• Must be able to communicate clearly and be able to maintain confidentiality when dealing with sensitive material.
• Must be proficient in the use of standard office equipment and common software including Windows, Word, Excel, Outlook and Access.
• Must have exemplary customer service skills.
• Must have good interpersonal skills and be able to respond to stressful situations in a manner that helps the other individual de-escalate.
• Ability to communicate effectively orally and in writing.

Minimum Qualifications (Education and Experience)\:

• High school diploma or equivalent.
• Three years experience performing a variety of office support or clerical support.
• Ability to type 45 wpm (net) with a minimum of 80% accuracy.
• Pass skills-based Microsoft Excel test with a minimum score of 80%.
• Experience in advanced Microsoft Word and Excel functions or other data management software preferred.
• Other combinations of education and experience may be substituted on a case-by-case basis.

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.